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Administrators can adjust how the Google Drive Connector app works to meet your team's needs and comply with company policies. |
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As the name implies, these settings are only visible to users with Administrator privileges. All the settings on this page are accessible by entering Confluence settings and then clicking on the "Google Drive ConnectorSettings" link on the sidebar under the "Configuration" section.
Allowed storage places
By default, users can connect folders from all the storage places supported by the Google Drive Connector app.
Administrators can easily restrict the usage of specific storage places to ensure that the use of the Google Drive Connector aligns with the company policies.
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The options to connect clouds may differ depending on the app you installed. Example: Dropbox or Google Drive dedicated apps. |
Disable a storage place for all users
Click the "Places" tab on the Google Drive Connector settings page
Click the switch on the storage places you want to disable
The switch changes to the off position to indicate the storage place was disabled, and users can no longer connect folders from that storage place.
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Changes to these settings save automatically and apply immediately. |
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What happens to places the users connected before the Admin disabled them?If a user connects a folder from a storage place that the Admin later disables, it becomes blocked inside the Google Drive Connector app. All connected folders from that place are blocked too, and if there are attached folders and files from a blocked storage place, the content won't be visible, and they'll display a warning mentioning the Admin blocked the access. |
Re-enable a storage place for all users
Click the "Places" tab on the Google Drive Connector settings page
Click the switch on the disabled storage place you want to re-enable
The switch changes to the on position to indicate the storage place is enabled, and users can connect folders from that storage place again.
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Changes to these settings save automatically and apply immediately. |
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Replicate storage permissions
The Google Drive Connector app simplifies the authentication by default, favoring ease of use with simplified permissions. Admins can require users to authenticate with an account with access to connected folders to better control how files are shared, viewed, and edited.
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What changes
Keep in mind Remember that this option requires users to sign in to each connected folder to view and edit the files to and apply the correct permissions to each user. Learn more
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Applying "Replicate storage permissions"
Click the "Authentication" tab Simplified Sharing (…)" section on the Google Drive Connector settings page;
Click the toggle to turn on the option “Replicate storage permissions.”
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Changing this setting saves automatically and applies immediately. |
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Deactivating "Replicate storage permissions"
Click the "Authentication" tab Cloud storage access and permissions required" section on the Google Drive Connector settings page;
Click the toggle to turn off the option “Replicate storage permissions.”
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Changing this setting saves automatically and applies immediately. |
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By default, the files and folders attached to Confluence pages use a regular header and appear in the collapsed view to use less space on the screen. It's easy to preview the file by clicking the arrow to open the expanded view, which uses the width of the page and is 464px tall by default, or clicking the file name (or preview button) to open the full-screen preview.
The Admin can set different defaults for new macros in the Admin settings section dedicated to the preview options.
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Attachment header
Select the default size for the header of new macros:
Regular: The standard size for the header of attached files and folders. It shows a big icon and additional details;
Compact: Uses a smaller icon and only shows the name of the file or folder;
Hidden for files: Completely hides the file header for files and forces the expanded preview option. Moving the mouse over the file will show a compact header.
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Collapsed: The standard option that hides the preview;
Expanded: Automatically shows the preview of files and folders. This option is required when selecting the "Hidden for files" header.
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Changes to these settings |
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are saved automatically and |
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applied immediately. |
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Allowed
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users and groups
All users and groups can use the Google Drive Connector app by default. It's accessible with through a link on the space project sidebar and as a macro on pages to attach files and folders.
However, an Admin can specify which Confluence spaces users and groups can use the Google Drive Connector app. Removing the permission When someone is not permitted to use the app hides , the file manager and the macro for that spaceare blocked.
In The current settings are in the "SpacesUsers & Groups" tab, you can see the current settings. There are three main options that you can select from the drop-down menu:
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Option 1:
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Everyone can use the app (default option)
It is the default option and means that every space has access to All users and groups can access the Google Drive Connector app with the default option.
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Option 2:
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Everyone can use the app; only selected users and groups can connect folders
Select this option if you only want to allow everyone should be able to use the Google Drive Connector app for some spaces, but only some users and groups can connect folders.
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Adding a
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user or group:
Click the "Add SpaceUser/Group" button, start typing to select a spacename, and click the "Add" button. The space user or group gets access to the app immediately.
Searching places
When searching for a specific space, please keep in mind that the Atlassian CQL search has limitations for texts that include any of these special characters: + - && || ! ( ) { } [ ] ^ " ~ * ? : \ /
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connect folders immediately.
Removing a
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user or group:
Search for the space user or group you want to remove, click the "Remove" button, and confirm. The app is option to connect folders will be hidden from the space user or group immediately.
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Option 3:
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Only selected
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users and groups can
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use the app and connect folders
Select this option if you want only want to hide some users and groups to use the Google Drive Connector app for some spacesand specify who can connect folders.
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Adding a
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user or group:
Click the "Add SpaceUser/Group" button, start typing to select a spacename, and click the "Add" button. The app is hidden from the space immediatelyuser or group will have immediate access to the app.
Connect folder permission:
Use the toggle button to determine if a user or group can connect folders.
Removing a
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user or group:
Search for the space user or group you want to remove, click the "Remove" button, and confirm. The space gets access to the app immediately.
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Disabling the Google Drive Connector app on space already using it hides the file manager link and all the attached files and folders to issues. The attachments reappear if the app is re-enabled. |
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Space owners can also toggle on/off the Google Drive Connector app, as long as the Admin allows. |
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app will be blocked for that user or group immediately.
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Allowed Spaces
By default, all users and groups spaces can use the Google Drive Connector app. It's accessible with a link on the project space sidebar and as a macro on pages to attach files and folders.
However, an Admin can specify which users and groups Confluence spaces can use the Google Drive Connector app. When someone doesn't have permission to use Blocking a space from using the app , hides the file manager and turns off the macro are blockedfor that space.
You In the "Spaces" section, you can see the current settings in the "Users & Groups" tab. There are three main options that you can select from the drop-down menu:
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Option 1:
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All spaces can use the app (default option)
It This is the default option and means that every user and group , meaning every space can access the Google Drive Connector app.
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Option 2:
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Only selected spaces can use the app
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Select this option if everyone should be able to use you only want to allow the Google Drive Connector app , but only some users and groups can connect foldersfor some spaces.
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Adding a
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space:
Click the "Add User/GroupSpace" button, start typing to select a namespace, and click the "Add" button. The user or group gets access to connect folders immediately.
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space will have immediate access to the app.
Searching places
When searching for a specific space, please keep in mind that the Atlassian CQL search has limitations for texts that include any of these special characters: + - && || ! ( ) { } [ ] ^ " ~ * ? : \ /
If your space name includes one of these characters, you can search for the space key instead.
Removing a space:
Search for the user or group space you want to remove, click the "Remove" button, and confirm. The option to connect folders is hidden from the user or group app will be hidden from that space immediately.
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Option 3:
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The selected
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spaces can't use the app
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Select this option if you only want some users and groups to use hide the Google Drive Connector app , and specify who can connect foldersfor some spaces.
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Adding a
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space:
Click the "Add User/GroupSpace" button, start typing to select a namespace, and click the "Add" button. The user or group gets access to the app immediately.
Connect folder permission:
Use the toggle button to determine if a user or group can connect foldersapp is hidden from the space immediately.
Removing a
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space:
Search for the user or group space you want to remove, click the "Remove" button, and confirm. The space will immediately have access to the app.
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Turning off the Google Drive Connector app on space and using it hides the file manager link and all the attached files and folders to issues. The |
attachments reappear if the app is re-enabled. |
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Space owners can also toggle on/off the Google Drive Connector app as long as the Admin allows. |
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Import data
If your team previously used the Team Files app and downgraded to, or plans to downgrade to, the Google Drive Connector app, you can import the data from Team Files and use it with the connector.
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An Admin needs to:
enter the admin settings;
click the Import data section;
Click the import button.
The importing process can take some time, depending on the size of your instance, but you don’t need to wait on the page.
When it finishes, you can check the audit log, which will show the start and finish time and how many pages were imported. If errors occur during the import process, you can repeat it.
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Wrap-up
On this page, you learned about all the Admin settings available. We'll add more Admin settings as needed when we introduce new features.
If you still have questions or require other global settingsabout the topics covered on this page, visit our our support portal to and send them to us your questions or feature requests. Our team is always happy to help.
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